The Ban Ki-moon Centre for Global Citizens (BKMC) in Vienna is inviting applications for the position of Executive Assistant to support Co-Chair Dr. Heinz Fischer.

This is a two-year full-time role (40 hours/week) with a one-month probationary period and the potential for extension. The anticipated start date is 4 September 2025 or earlier.

Eligibility Requirements:
Applicants must already have the legal right to work in Austria for the entire duration of the contract. Non-EU nationals are required to submit a valid work permit with their application.

Position Summary:

BKMC is seeking a highly reliable, detail-oriented, and proactive professional to serve as Executive Assistant to Dr. Heinz Fischer. The ideal candidate will demonstrate strong interpersonal and communication skills, excellent time management, and the ability to remain composed in a dynamic, fast-paced international environment.

The Executive Assistant will play a central role in supporting the Co-Chair’s engagements, coordinating schedules, preparing briefings and official documents, managing travel logistics, and representing the Centre with professionalism in high-level interactions. The role also involves supporting internal communications and the implementation of small projects tied to the Co-Chair’s work.

About the BKMC:

The Ban Ki-moon Centre for Global Citizens is a Quasi-International Organization (QIO) headquartered in Vienna. The Centre’s mission is to empower present and future leaders to accelerate the UN Sustainable Development Goals (SDGs) and the Paris Climate Agreement. It promotes values such as global citizenship, gender equality, climate action, and sustainability, and is co-chaired by former UN Secretary-General Ban Ki-moon and former Austrian President Dr. Heinz Fischer.

Key Responsibilities:

• Manage the Co-Chair’s daily agenda, correspondence, and meeting logistics
• Draft, format, and proofread official communications, speeches, and briefings
• Coordinate domestic and international travel arrangements
• Accompany the Co-Chair to meetings and events when required
• Act as liaison with government ministries, academic institutions, diplomats, civil society, and media
• Keep accurate records of documents, correspondence, and expenses
• Assist in project coordination, including events and reporting tasks
• Support the Co-Chair in other roles within affiliated organizations (e.g., VHS, ÖGCF, VPO, IWM)
• Collaborate with the BKMC communications team on external engagements
• Organize logistics for delegations, visitors, or media activities hosted at BKMC
• Provide general administrative support to the CEO, COO, and other team members

What the BKMC Offers:

• A dynamic and purpose-driven workplace at the crossroads of diplomacy and global development
• Competitive full-time contract with net salary exempt from income tax
• Five weeks of paid vacation annually, in addition to public holidays in Austria
• Flexible working arrangements, including possible remote work
• Opportunities to gain high-level experience in international affairs and multilateral engagement
• A diverse and inclusive work environment committed to global citizenship and sustainable development

Shortlisted candidates will be invited for online interviews in August 2025.

Don't miss out on the application deadline which is 27 July 2025, CEST 23:55.